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How to create a wedding seating plan

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Don’t worry if you have to make a seating plan for your wedding. This guide will help you get to the perfect wedding reception. We have answered all your questions about wedding seating charts and broken it down into simple, straightforward steps. The instructions for creating a digital seat chart will also be included. This will make the process easier and more enjoyable. This guide is perfect for couples planning their big day, or wedding planners who are responsible for the logistics.

In just 14 steps, you can create a seating chart for your wedding.

This is a simple process that you can follow step-by-step to create a seating chart. It can be printed as a check list.

1. Take a look at the floor plan.

For more information about the layout, including details such as space dimensions, electrical outlet locations and bathrooms, contact the venue.

2. Place the band or DJ, and any other party accessories.

If the stand is located next to a bathroom, no one will be hungry for cakes.

3. You can choose from a variety of table shapes and sizes.

You should have a realistic idea of how many people you can safely and comfortably seat at each table. This can be done by the venue or rental company.

4. Calculate how many tables are needed.

Take a look at the guest list and see how many tables can be fit into the space. Also, consider the maximum number of people who can sit at each table.

5. To place guest tables, use a digital seating map.

When things get complex, sticky notes and spreadsheets won’t cut it. You can find our step-by-step instructions further down this post.

6. You can choose the seat of the married couple.

When it comes to seating, couples should be the first priority. To avoid awkward family drama, some couples choose a sweetheart table. If they wish, they can sit with their closest friends or family while they eat. It doesn’t matter with whom the couple sits, they should all be in the middle of the table so that everyone can see.

7. Special treatment for VIPs

Do the bridesmaids have a sweet tooth or not? It might be a good idea to place the cake at close proximity to the dessert table. Parents or guardians should be given the second-best seats in your house. They will be attending a very special event in their lives. Their seats should allow them to feel part of the action.

8. You can arrange the rest of the guests in groups according to their relationship with the couple.

Are they familiar with them from school? Work? Yoga class? People with similar interests can have something to discuss. Avoid the temptation to matchmaker. Relationship status is not a reason to sit together.

9. Place younger guests on the dance floor.

They will enjoy the loud music and being able to perform. Older guests may prefer to be further away from the music but still close enough to enjoy the party.

10. Make sure to allow extra room for wheelchairs.

For anyone who may need additional assistance.

11. Do you have more than 10 children? A table for the kids.

It should be placed near the parents to ensure that they have an easy view of everything. You can give the kids coloring books or bubbles. For obvious reasons, you should not place them near the bar.

12. Ask your parents to help you seat your extended family members and friends.

They are likely to be up-to-date with all the gossip in their family. They’ll likely have a preference about who they sit next to.

13. Do your best for people.

Let’s face it, not everyone will like wedding seating charts. However, as long as everyone is considerate of their feelings, they will know that effort was made.

14. For guests to use on the day, make or buy a decorative seating guide.

The seating plan is part of the wedding decor and an extension of the bride’s personality. So get creative! Use a chart to assign tables. Place cards are best for assigning seats.

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